London
Temporary, Contract
Reports to Partner

Details
12 Month Fixed Term Contract

The Firm

Founded by Victor Mishcon in a one-room office in Brixton in 1937 we now have offices in London and New York, employ more than 800 people, with over 500 lawyers offering a wide range of legal and related services to companies and individuals. In every area of the law that we operate, Mishcon de Reya prides itself in providing a best in class service to its clients. Specifically we offer the following legal services: corporate; dispute resolution; employment; family; private client; and real estate. An entrepreneurial spirit - where candour and involvement are key - characterises our ability to develop and execute the strategies required to achieve our clients’ goals in all these areas. We are an independent firm with an international footprint that extends far beyond our offices in London and New York.

The Department

At Mishcon de Reya LLP our Corporate department acts for businesses, wealth owners and dealmakers to help them make the right choices for their private capital and ventures and then offer the practical support to populate, grow and protect their assets. Our lawyers are personally invested in our clients' successes. We know that our clients want to solve problems and capitalise on opportunities quickly. So do we. We challenge conventional ways of working and we know that solving the complex problems faced by businesses requires intelligent and often inventive strategies.

Responsibilities/Duties

  • To provide all aspects of general administrative support including, but not limited to, diary management, travel planning, expenses, maintenance of calendars and contact lists, management of client files and folders, filing, photocopying, arranging couriers and updating contacts on Interaction
  • Proactive and advance monitoring of fee earner diaries, reminding fee earners of diary commitments and taking responsibility for ensuring that they have all supporting paperwork and information for each meeting or appointment
  • Plan, coordinate, schedule internal/external meetings and conference calls (UK and overseas)
  • Dealing with telephone enquiries, managing client enquiries/requests for meetings and taking accurate messages and passing them on promptly or trying to assist and responding on behalf of the fee-earner, if appropriate
  • Overseeing and prioritising incoming email, post and voicemail when fee earners are out of the office, acknowledging receipt and responding on behalf of the fee-earner, if appropriate
  • Dealing with all internal and external clients in a timely, professional and courteous manner
  • Prepare and type, proofread and amend documents, either from dictation, general instruction or by personal drafting. Converting PDF docs to Word whilst maintaining our house style. Documents will include letters, structure charts, reports, attendance notes, memos, faxes, and emails, ensuring that all copies (electronic and paper) are retained and filed accurately.
  • Preparing presentation slides and materials for internal/external meetings and seminars in the Firm's house style
  • Create files and manage the filing system for fee earners (paper and electronic) by ensuring all relevant documents are sorted and accurately filed regularly. When required, the management of closed files, ensuring these are effectively archived.
  • Maintain extensive and complicated billing records, assist with the monthly billing process by prepare billing guides and invoices. Liaise with credit control regarding outstanding / unpaid bills. Keeping a record of what has been billed via excel on the yearly billing projections spreadsheet.
  • Opening and closing of files including completing conflict checks, preparation of client engagement letters, collating all the relevant KYC information required and updating client files regularly
  • Checking accounts system for monies on account and whether bills have been paid
  • Liaising with support departments to resolve problems on fee-earner's behalf, taking ownership of the issue and following up where appropriate
  • Proactively managing all tasks related to administrative support using initiative and common sense ensuring a responsive stance on all matters
  • Provide assistance to other Partners and fee earners during the absence of other secretaries in the team, as and when required
Skills/Experience

  • Strong PA/secretarial skills
  • Strong background of working in a Corporate department in Private Practice highly desirable
  • A positive "can do" attitude
  • A willingness to take on additional tasks and assist others when required
  • Ability to work with people of all levels of the business and handle all responsibilities with a high level of diplomacy and professionalism
  • An ability to work under pressure, prioritise, multitask and balance various work requests
  • A self-starter with a team focussed approach
  • Demonstrable potential to be strong and positive role model for business support
  • MS Office package knowledge is required specifically PowerPoint, Excel & Word
Skills/Attributes

  • Excellent attention to detail
  • Excellent organisational skills
  • Ability to effectively manage own workload
  • Ability to communicate effectively with people at all levels
  • Ability to work independently and as part of a team
  • Personable and confident, able to build relationships with partners/ key stakeholders
  • Resilient and calm under pressure
  • Adaptable and flexible approach
  • Pro-active and takes initiative
Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

Diversity & Inclusion lie at the heart of our core values. At Mishcon de Reya, our aim is to promote and foster a culture which embraces diversity, respect for the individual and the expression of talent, to empower individuals to fulfil their, and the firm’s, potential. In order to support this, we recognise the importance of flexible and agile working and are open to having conversations on how this could work for you and our business.


about 1 month ago - source

No longer accepting applications.

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