The Bodleian Libraries and Ashmolean Museum Human Resources Teams are merging and forming an innovative new HR Shared Service for the two institutions. We are seeking a Recruitment and Administrative Assistant to join the team and who will be key to the success of our new Shared Service. This is an exciting time to join a supportive and energised team, keen to ensure the success of the new venture.
As a Recruitment and Administrative Assistant you will be responsible for the full recruitment process for your own designated vacancies, from the initial advertising stage through to preparing interview packs, offer letters, carrying out pre-employment checks and issuing contracts. You will also carry out induction sessions for new starters and deal with the related new starter and payroll paperwork, using the University’s HR and payroll system. This will involve communicating with line managers, candidates and other departments within the University, such as payroll and the Adverts Team, and you will also be involved in general HR administration tasks within the wider HR Team.
It is essential that you have proven administrative, planning and organisational skills in order to meet recruitment and payroll deadlines and to ensure that the recruitment process operates in a smooth and timely manner. You will also need good attention to detail, numeracy, accuracy, good customer care and IT skills and the ability to work supportively and collaboratively both as part of the team and on your own. Previous experience of working in an HR team and with HR databases – particularly CORE HR - is desirable.
This is a full-time, permanent post.
Please note that there is likely to be a second permanent, full-time Recruitment and Administrative Assistant post available for which you will also be considered. There will also be a part-time HR Recruitment and Administrative Assistant post available shortly, working 18.25 hours per week (0.5 FTE), on a fixed-term basis for up to 1 year.
You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CV’s will NOT be considered.
Only applications received online before 12.00 midday on Wednesday 23 January 2019 can be considered. Interviews are anticipated to take place in week commencing 4 February 2019.