Becoming an Executive Assistant with Capita

An exciting opportunity has arisen with the Group Senior Medical Officer and the newly appointed Group Head of Legal at Capita, which combines both executive assistant support and project support work to both Executives. You will work alongside the Executives in a fast paced and demanding environment liaising with other senior management daily. The right candidate will be expected to operate proactively with a high degree of autonomy, ensuring the Executives can work effectively, both managing their priorities and time whilst ensuring projects are managed and delivered accordingly.

What you will do

  • Complex diary management

  • Managing workflow – prioritising meetings and deadlines

  • Booking and arranging meetings with internal and external clients/ customers

  • Liaising with clients and key stakeholders at a high-level with or on behalf of the Executives

  • Attending leadership and strategy meetings – Taking notes and actions to distribute

  • Obtaining information and evaluating data to produce reports

  • Developing and maintaining key project documentation

  • Producing and reviewing communications to Senior Management and Clients

  • Producing PowerPoint presentations, and preparing documents for wider distribution

  • Ensuring the Executives are equipped with the correct documentation for meetings

  • Expense management

  • Ad-hoc project work with the opportunity to get involved in more

Your experience will include

  • Highly computer literate, particularly in Word, PowerPoint and Excel.
  • Strong administrative and organisation skills
  • Excellent written and spoken English
  • Strong problem-solving skills; proactive and confident in taking initiative
  • Ability to be very flexible and to re-prioritize.
  • Exceptional organisational skills
  • Excellent communication and interpersonal skills
  • Able to handle multiple assignments while showing diplomacy and efficiency
  • Previous experience of working in a large corporate organisation (desirable)
  • Previous EA/PA experience (desirable)
  • Understanding of Capita and the organisational structure/divisions/business units (desirable)

Personal attributes

  • You must be a team player, determined, highly proactive and professional, self-motivated with a friendly approach.

  • Eagar to pursue a career in the corporate environment

  • Willingness to learn

  • Ability to work at a fast pace and with accuracy under pressure.

  • Will be discreet, trustworthy and always maintain confidentiality.

  • Self-confidence, demonstrating a positive attitude always and a can-do attitude.

  • Capable of prioritising workloads / time management.

What’s in it for you?

At Capita, we believe an open, transparent working environment that encourages ingenuity and collaboration – with colleagues, customers and clients – is what makes us so effective at what we do.

As well as a generous basic salary, we also give you 23 day’s holidays, company matched pension scheme and access to a variety of voluntary benefit options. These include a share save scheme, life assurance, holiday buy and many more designed to suit your own personal lifestyle, such as retail, health & wellbeing and leisure discounts.

You’ll be joining a network of some of the most experienced, innovative and dedicated people in the country - the opportunities to learn new skills, develop in your career and grow and as we grow are almost endless. Our mission is to help you realise your potential – whatever that means to you.

What we hope you will do next

Help us find out more about you by completing our short application process – click apply now. We understand you might have some questions before taking the step to apply – you can contact Ru Syed at for guidance.

Capita operates as an equal opportunities employer and we welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union membership.

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