The Administrative Assistant will support administrative and clerical processes for Universal Creative's project teams. Includes both routine and non-routine administrative assignments.

Essential Functions
  • Provides general administrative support and performs clerical duties for project team managers and reps, including calendar management, expense reports, travel arrangements, office supplies and ordering, and routine correspondence.
  • Assists with processing purchase orders, and invoice payment processing.
  • Analyzes, compiles, updates and maintains project reports on spreadsheets, Word, and databases. Refers project data/information to the appropriate parties.
  • Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors. Distribute meeting minutes, initiates and follows-up with action items and Project Management.
  • Reads and routes incoming mail and processes outgoing mail for the project team. Disseminates sensitive materials to the appropriate areas.
  • Maintains and archive electronic and hard-copy project files
  • Processes project security clearances, reprographic and express delivery orders, office supply and maintenance orders. Assists office manager when needed.
  • Performs other duties as assigned.

Qualifications/Requirements

Minimum 1 year experience with a design/production/construction firm in an administrative capacity preferred.
 Must be able to work 8 AM to 5 PM Monday through Friday
 Willingness to work overtime and/or on weekends with short notice

Desired Characteristics

Proven ability to communicate with all business levels over the phone, through written communication and in-person to create a comfortable and appropriate professional relationship.
 Must be able work independently, identify and communicate creative solutions to challenges, maintain a strong focus on business priorities and be persistent in follow-through.
 Ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently.
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
 Familiarity with Microsoft Access or equivalent database programs
 Proven ability to quickly and comfortably follow complex workflow processes and navigate various electronic systems.

Sub-Business

USH Creative

Career Level

Experienced

City

Universal City

State/Province

California

Country

United States

About Us

Experience Universal Studios Hollywood ™ - where every day is an opportunity to take action, a chance to have fun. We bring to life the ultimate Hollywood entertainment experience with the world’s largest movie studio and heart-pounding rides, shows and attractions. Here, your individuality helps movie-making magic meet real life thrills to inspire memories that last a lifetime. Therefore, we strive to attract the best talent across a range of positions from hourly guest service to professionals. You are encouraged to bring the passion, energy and creativity that will make a difference to the thousands of families and friends who explore our universe every day. Get ready for an epic adventure at a place where you can be Universally You - Universal Studios Hollywood ™, the Entertainment Capital of L.A℠.

Notices

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.


about 1 month ago - source

No longer accepting applications.